Privacy Policy

  1. PURPOSE

This policy aims to clearly define what ‘privacy’ and ‘confidential information’ is in relation to IDC, and outline the responsibilities and requirements with respect to handling such information.

IDC is committed to ensuring that all personal data and information collected is necessary, used as intended, and stored appropriately. Personal information held by IDC will not be sold to a third party. All individuals engaged by IDC will be made aware of the Privacy Policy and their responsibilities.

  1. POLICY

2.1 Who is this policy for?

This policy is addressed to all IDC staff, contractors, interns, volunteers, consultants, and members of the Committee and the International Advisory Committee (IAC), regardless of location. It also includes IDC partners, members, stakeholders, and anyone providing information to IDC.

2.2 Legislation and Standards

IDC is governed by the following Australian legislation:

  • Information Privacy Act 2000 (VIC)
  • Privacy Act 1988 (Cwlth)
  • Privacy Amendment Act 2012 (Cwlth)
  • Australian Privacy Principles
  • Privacy and Data Protection Act 2014 (VIC)

IDC also recognizes international privacy laws and incorporates their principles where possible, including:

  • International Covenant on Civil and Political Rights
  • International Convention on the Rights of the Child
  • Universal Declaration of Human Rights
  • General Data Protection Regulation (GDPR)

2.3 Definitions

  • Private data and information: Information that identifies or could identify a person, e.g., name, address.
  • Confidential information: Information that could endanger individuals or IDC’s security, or is contractually confidential or legal/regulatory in nature.

2.4 Responsibilities and Requirements

All IDC staff are responsible for ensuring privacy and confidentiality. Staff must not disclose confidential information unless authorized or required by law, and must ensure all private information is collected, used, and stored securely.

2.5 Use of Gathered Information

IDC collects information for:

  • Internal record-keeping
  • Payment of salaries
  • Job and volunteer applications
  • Emergency situations
  • IDC Partner and Stakeholder activities
  • Protecting human rights

2.6 Web Traffic and Personal Data

IDC collects personal data for:

  • Newsletter subscriptions
  • Job applications
  • Website tracking (via cookies)

Consent is required before collecting personal information. Users can withdraw consent at any time.

2.6.1 Cookies

IDC uses cookies to track website usage and improve user experience. Cookies do not give IDC access to users’ computers.

2.6.2 Links to Other Websites

IDC is not responsible for the privacy practices of external websites linked on IDC’s site.

2.7 Control of Personal Data and Confidential Information

Members and donors can remain anonymous on IDC’s website. Donors’ personal information will not be disclosed without consent. IDC ensures the privacy of campaign supporters and national organizers.

2.8 Complaints

For complaints, refer to the IDC Complaints Policy on the website.

  1. IMPLEMENTATION

The IDC Director and senior management are responsible for the administration, revision, interpretation, and application of this policy. It will be reviewed annually and revised as needed.

  1. REFERENCES/RELATED DOCUMENTS
  • IDC Fundraising Policy
  • IDC Finance Policy
  • IDC Complaints Policy
  • Information Privacy Act 2000 (VIC)
  • Privacy Act 1988 (Cwlth)