Vacancies

Thank you for your interest in IDC!

To receive direct alerts for future openings, sign up to IDC’s supporters’ digest – quarterly updates packed with stories, photos and more.

Get supporters' digest

Open Positions

Europe Regional Manager

Apply through Bamboo HR

Reports To

IDC Executive Director

Status

Full-Time

Direct Reports

Europe Programme Officer and interns/volunteers where relevant

Contract Duration

Two years, with the possibility of extension depending on funding

Compensation

EUR 55,000 to 60,000 depending on skills and experience

Location

This post can be based in the Netherlands, Germany or the United Kingdom with a strong preference for the Netherlands. You must have the right to work in the country for which you are applying. Unfortunately, IDC is unable to support work visa applications or relocation.

Background

International Detention Coalition (IDC) is a unique global network of over 250 civil society organisations and individuals in more than 75 countries, that coordinates with members and partners on advocacy, research, coalition and capacity building, to eliminate immigration detention and advance rights-based alternatives to detention (ATD). IDC is a highly recognised, impact-driven organisation, offering a stimulating workplace committed to local, national, regional and global change.

Role Purpose

To develop and deliver regional advocacy strategies to achieve the mission of IDC in the Europe region.

Role Summary

IDC’s Europe Regional Manager will work collaboratively with key team members and stakeholders to develop and implement regional strategies to achieve IDC’s mission of advocating to secure the human rights of people impacted by and at-risk of immigration detention. These regional strategies will focus on influencing law, policy and practice to reduce and ultimately end immigration detention, and implement rights-based ATD.

This will involve working with IDC members and key partners in the region to develop strong advocacy strategies, as well as engaging with governments, local authorities, civil society, EU institutions, UN institutions and other key stakeholders in the region. The Europe Regional Manager will work closely with IDC’s Executive Director, the Europe Programme Officer and other key team members to link national, regional and global initiatives and activities, and to ensure effective and strategic teamwork within IDC.

Role Responsibilities

Strategy, Advocacy and Leadership

Develop regional and national advocacy strategies, in partnership with regionally-based IDC members and other stakeholders in the Europe region, and specifically with the European Alternatives to Detention Network (EATDN)
Provide guidance to members and other national stakeholders on the development and implementation of national-level advocacy strategies to reduce and end immigration detention, as well as implement rights-based ATD.
Engage in strategic advocacy at national, regional and, where appropriate, global levels, and ensure that advocacy at these levels is coordinated.
Contribute to the development and implementation of IDC’s overall organisational strategy and key priorities.
In collaboration with communications team members, communicate globally and regionally about the work and developments in the region, including through written outputs, and social and digital media strategies.

Relationships, Representation and Networking

Lead in coordination activities for the European ATD Network (EATDN)
Develop and strengthen national and regional networks of members, and relationships with representatives of governments, EU agencies, UN agencies, civil society, leaders with lived experience of detention, and other key stakeholders, including through participation in existing coalitions and groups where appropriate.
Disseminate and share resources, information and learning with members, partners and key stakeholders.
Represent IDC at relevant regional (and where relevant national or global) fora, events and exchanges.
Coordinate the setting up and development of a government and other actors peer-learning platform and promote exchange activities in the region.
Build strategic collaborations with key members and other stakeholders, including grassroots and community-based groups.
Promote and support the development of a network of leaders of lived experience of immigration detention in the region.

Expertise

Maintain an up-to-date understanding of national, regional and global developments on immigration detention, ATD and related areas.
Manage and contribute to IDC led research and mapping projects in the region.
Contribute to policy consultations, reviews and development of standards on immigration detention and ATD.
Lead and contribute to the development of policy, training and communications materials to support advocacy, in collaboration with partners and colleagues.

Project Development, Fundraising and Management

Scope and develop proposals for national and regional projects and events and implement
Actively seek funding opportunities for the region, identifying and building relationships with potential sources of funding and working with the Executive Director and other team members to draft applications and pursue funding opportunities.
Develop and oversee project budgets in collaboration with colleagues.
Coordinate the recruitment of regional staff, consultants and interns when needed.
Provide line management to regional team members

Planning, Monitoring & Evaluation

Develop and update work plans and record key activities, outcomes, and learnings.
Ensure that national, regional and global work are coordinated and connected.
Lead the completion of funder monitoring reports for regional projects and contribute to core organisational monitoring, evaluation and learning.
Contribute to external evaluations as needed.
Promote learning within the team and beyond.

Core Responsibilities

Actively contribute to a culture of collaboration, teamwork, and support within the IDC team.
Demonstrate a passion for and alignment with the IDC’s mission, vision and core values of innovation, collaboration, respect, representation and being solutions-focused.
Demonstrate an understanding of IDC policies including IDC Children and Vulnerable Adults Safeguarding policy to ensure a positive and safe working environment for all.
Actively engage with organisational systems, processes, and infrastructure to ensure sustainability and appropriate safeguarding of institutional knowledge, assets and core activities over time

Key Selection Criteria

Essential Criteria

Demonstrated ability to effectively advocate at all levels, including a track record of advocacy with senior policymakers and government officials at national and regional levels, preferably in the Europe region.
Proven ability to develop and implement change-making strategies in coordination with other stakeholders preferably in the Europe region.
The ability to establish and maintain networks of key stakeholders and community-based groups.
Demonstrated experience in policy analysis and proven ability to think strategically
and analyse complex information, as well as offer creative, practical and effective solutions.
Good experience with fundraising and grant writing.
Demonstrated understanding of the issues faced by refugees, migrants, and people seeking asylum, particularly those affected or at risk of immigration detention.
Commitment to centering the leadership of migrants and refugees affected by immigration detention.
Experience of developing, leading, and facilitating training for government and non-government stakeholders Excellent oral, written, and interpersonal communication skills, and fluency in written and spoken English.
The ability to work autonomously, to manage competing deadlines, prioritise workload appropriately and work in a flexible
Good organisational skills, attention to detail and ability to work accurately and within time constraints.
Ability to travel within the Europe region.
Demonstrable IT skills, including social and digital media.
Must be based in The Netherlands, Germany and the United Kingdom (with strong preference for The Netherlands).

Desirable Criteria

Strong network of contacts among private funders or philanthropic organisations.
Experience working in a transnational civil society network.
Working knowledge of other European languages an advantage

Application Process

To apply for this role, please upload your resume and a cover letter via IDC's online BambooHR portal, by September 27, 2024.

Please ensure that you clearly address all of the key selection criteria in your application.

If you have enquiries, please write to [email protected], please note that no application will be accepted if sent by email.

Interviews will be held virtually during the weeks beginning 7th October or 14th of October 2024.

IDC values diversity, equality and inclusivity. Applications are welcome from all backgrounds. We especially encourage applications of those from underrepresented backgrounds, including but not limited to gender, race, age, sexual orientation, disability and religion. In particular, we highly encourage leaders with lived experience of the impacts of detention to apply. If potential candidates require any adaptations to usual recruitment processes, please do not hesitate to note this in your application.

Finance and Administration Officer

Apply through Bamboo HR

Reports to

Finance & Administration Coordinator

Status

Part-time (2.5 days per week), flexibility may be required at times for quarterly closing and year-end process.

Direct Reports

This role does not have direct reports.

Contract Duration

10 months work cover (mid-November 2024 through mid-September 2025)

Compensation

As a guideline SCHADS Award classification Level 3 + Super

The salary will be commensurate with the level of experience

Location

Remote-working, preferably based in Victoria, Australia

Languages

Excellent skills in oral and written English

Spanish and/or Arabic an advantage

Background:

International Detention Coalition (IDC) is a unique global network of over 200 civil society organisations and individuals in more than 75 countries, that coordinates with members and partners on advocacy, research, coalition and capacity building, to end immigration detention and advance rights-based alternatives to detention (ATD).

Role Purpose

IDC’s Finance and Administration Officer is responsible for finance and expense administration, ensuring accurate financial record-keeping and bookkeeping, and supports the enhancement of IDC's finance systems.

Role Summary

IDC’s Finance and Administration Officer is responsible for finance and expense administration, ensuring accurate and efficient financial record-keeping, reporting, data entry, bookkeeping, reconciliations, payroll processing, banking, and compliance activities. This role also supports the enhancement of IDC's finance systems and processes, contributing to the organisation’s financial integrity and operational efficiency.

IDC’s Finance and Administration Officer works closely with the Finance and Administration Coordinator (Line Manager), Operations and Development Manager, Executive Director, and regional team members to provide reliable financial insights and support.

Role Responsibilities

Expense Administration

Responsible for making payments according to IDC’s policies and procedures
Process and manage all expenses and income through DEXT and XERO, ensuring timely and accurate payments
Maintain records of all financial transactions into IDC’s accounting system, including receipts, bills and invoices
Administer accounts payable and receivable processes, including payment of overseas invoices in foreign currencies
Administer accurate and timely payroll processing following IDC’s payroll procedures and calendar (fortnightly for Australia and monthly for Overseas)

Financial Data Administration

Ensure current budgets are entered and updated properly in XERO, and maintain and monitor as needed
Ensure expenses are allocated to the correct accounts and funders each month
Perform data entry and maintain accurate financial records
Complete monthly closing processes
Monitor and maintain IDC’s Asset Register in Xero

Banking and Payment Platforms

Monitor banking and payment platform activities, including deposits, transfers, and withdrawals
Conduct bank reconciliation for IDC’s bank accounts and debit cards in a timely manner, correctly allocating income and expenditure
Ensure all IDC accounts are balanced each month
Maintain relationships with banking and payment platform partners and ensure optimal banking and payment services
Conduct ongoing banking and payment platform administration, including periodic evaluation of effectiveness and scoping of further options

Budgeting and Reporting

Assist in preparation and monitoring of budgets, including IDC’s annual budget and project budgets
Assist in the development of grant application budgets as needed
Prepare monthly and quarterly financial reports
At the request of the Finance and Administration Coordinator, monitor, analyse and report on the implications of proposed financial changes as needed

IDC Inc. Compliance and Auditing

Preparation and lodgement of Business Activity Statement and Instalment Activity Statement processes
Preparation and lodgement of Superannuation, STP finalisation, and Workcover Rateable Remuneration
Support with annual Australian Charities and Non-for-profits Commission Reporting (ACNC)
Monitor and administer FBT and salary sacrifice entitlements service, update relevant team members as needed
Monitor payroll and superannuation entitlement law changes, implement as required
Support IDC’s Finance and Administration Coordinator with annual audit processes and follow-up, as needed

Finance Systems Enhancement

Support IDC’s Finance and Administration Coordinator to ensure financial processes are followed accurately, efficiently and in a timely manner by IDC’s team
Support IDC’s Finance and Administration Coordinator to develop and implement new finance policies and procedures
Support IDC’s Finance and Administration Coordinator to develop and implement team training for financial tool updates and general financial upskilling

Collaboration and Communication

Attend regular meetings with the Finance and Administration Coordinator
Attend quarterly meetings with IDC’s Finance Committee
Attend team meetings when possible
Liaise and respond to relevant financial queries from team members, suppliers, and debtors
Support Finance and Administration Coordinator in other relevant tasks as needed

Core Responsibilities

Actively contribute to a culture of collaboration, teamwork, and support within IDC’s team
Demonstrate a passion for and alignment with the IDC’s mission, vision and core values of innovation, collaboration, respect, representation and being solutions-focused
Demonstrate an understanding of IDC’s Code of Conduct and other core policies to contribute to a positive and safe working environment for all
Actively engage with administrative systems, processes, and infrastructure to ensure sustainability and appropriate safeguarding of institutional knowledge, assets and core activities over time

Key Selection Criteria

Essential Criteria

Relevant Accounting/bookkeeping degree
Minimum three years’ experience working as a Bookkeeper or in a finance related role
Well developed computer skills, including Microsoft Office, Google Apps, general ledger packages and financial reporting systems
Outstanding organisational skills, ability to multitask effectively, attention to detail and ability to work accurately and within time constraints
The ability to take initiative and to work remotely and autonomously, to manage competing deadlines, prioritise workload appropriately and work in a flexible manner
Fluency in written and spoken English
Strong communication and interpersonal skills, and ability to work effectively as part of a diverse team
The ability to implement payment workflows, controls and approval processes
The ability to develop, implement, follow up and update processes and procedures
Experience and understanding of nonprofit and NGO accounting systems with multiple funding sources, including payroll, asset management and accounts payable/receivable
Knowledge and experience of Australian accounting systems, standards, procedures and compliance
Commitment to addressing the issues faced by refugees, people seeking asylum and migrants, particularly those affected by immigration detention
Experience with XERO Accounting

Desirable Criteria

Experience with DEXT software
Lived experience as a refugee or a person affected by forced migration or by immigration detention

Application Process

To apply for this role, please upload your resume and a cover letter via IDC's online BambooHR portal, by September 10, 2024.

Please ensure that you clearly address all of the key selection criteria in your application.

If you have enquiries, please write to [email protected], please note that no application will be accepted if sent by email.

Interviews will be held virtually in September.

The selected candidate will be expected to start in November.

IDC values diversity, equality and inclusivity. Applications are welcome from all backgrounds. We especially encourage applications of those from underrepresented backgrounds, including but not limited to gender, race, age, sexual orientation, disability and religion. In particular, we highly encourage leaders with lived experience of the impacts of detention to apply. If potential candidates require any adaptations to usual recruitment processes, please do not hesitate to note this in your application.